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Archive for organization

Getting Organized: Dealing With Interruptions

by Andrea J. Stenberg
March 14th, 2013

This is a video by productivity guru David Allen. Allen is author of the best-selling author of Getting Things Done: The Art of Stress-Free Productivity. This book is a classic and has a treasured place on my bookshelf.

These days however, I often find it easier to consume non-fiction via audio or video. Therefore, today I’m sharing Allen’s video about Dealing with Interruptions. He gives some simple tips for dealing with phone calls, people dropping in and how to juggle what you were working on with the new “to-do” items the interrupter gave you.

I hope you enjoy the video.

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Categories organization, Videos
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Tips For Effective Time Management

by Andrea J. Stenberg
February 19th, 2010

By Janet Barclay

One of the greatest challenges many people face in business and in their personal lives is that there never seems to be enough time to accomplish everything they need to do, let alone finding time for things they want to do! They look with envy at those who are able to successfully fit work, family, personal, and other activities into their lives. The reality is that we all have the same 24 hours per day, 7 days per week, 52 weeks per year – it’s how we choose to spend that time that makes all the difference.daytimer woman small

In order to develop a time management system that will be effective for you, it’s helpful to start with some formal or informal assessments to help you compare the way you are currently living your life with the way you would like it to be. Identify the obstacles that are preventing you from managing your time effectively. Become aware of your biological rhythms to determine what type of activity you do best in the morning, afternoon, evening, and late at night. Explore your personality type preferences, and the way they affect the way you perceive and deal with time.

Depending on your specific challenges, some of the following strategies may help Read More→

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Categories Business Basics, organization
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Post-It Note-itise: How One Entrepreneur Deals with Her ADD

by Andrea J. Stenberg
September 29th, 2009

Last week I was watching a documentary about living with ADD. There was one scene where the hosts were standing next to a large wall entirely covered with Post-It Notes. I nearly fell off my chair laughing because as you can see, I completely relate to that particular symptom of ADD. postitnotes

Here’s how Post-It Note-itise works. Each time you have an idea for a project or a task, write it on a Post-It Note so you don’t forget it. Each time you have a deadline, write it on a Post-It Note. Break major projects into smaller steps and put each step on a Post-It Note.

If you are particularly anal in your madness, you can take five different colours of Post-It Notes – each colour representing a specific task or category of tasks – and use the corresponding colour whenever you write a new Post-It Note. And of course, you will need to create a legend to remind yourself which colour responds to which category – created out of Post-It Notes of course.

On the surface Post-It Notes seem like a perfect solution to the ADDer’s fear of forgetting something important. Once it’s written down, it’s not going to get lost in your brain. And there is a certain satisfaction in ripping a Post-It Note off the wall once you’ve completed the task.

However, there is a dark side to using Post-It Notes as an organizational system. Read More→

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Categories Business Basics, organization
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Productivity – do it now!

by Andrea J. Stenberg
September 4th, 2008

If you’ve been reading The Baby Boomer Entrepreneur for a while, you know I struggle with organization and productivity. I had a small brainwave yesterday that I thought I would share.

When my desk is cluttered or my inbox is full of messages I’ve read but haven’t dealt with, there is a simple reason for it. The paper or electronic clutter is a result of “I’ll do it later” thoughts. If it’s something I have to do, but not urgent and not time consuming I’ll leave it on my desk or in my inbox as a reminder to do it later. After all, it will only take a minute.

The problem is, when later comes, I have a pile of stuff to do and it’s hard to know where to start.

So my new motto is “do it now”. If something will only take a minute or two to complete, “do it now”. I only check my email three or four times a day. If it’s time to check my email, it’s time to respond. Then I’ll either delete it or file it – anything to keep my inbox empty.

If I’ve got a paper in my hand and whatever the task is will only take a few minutes, “do it now”. If it needs filing … you got it.

I don’t know how this new motto will serve me, but I suspect I’ll have less clutter and get more done.

Andrea J. Stenberg

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Categories organization
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Clean Desk At Last!

by Andrea J. Stenberg
August 4th, 2008

But will it stay that way?

Andrea's clean desk

My desk is clean, my office tidy. I even dusted. But the trick now is to keep it this way. If I get in the habit of using my “command center” on a daily basis, it shouldn’t be a problem. The trick is to have a place for everything.

Andrea J. Stenberg

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Categories organization
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